The Best Way To Start A Sole Proprietorship In New Brunswick

Marissa Duncan

In this blog, we’ll show you how to set up a sole proprietorship in New Brunswick, Canada. If you’re still in the “idea” stage, head to our first blog in the series for the first steps in planning your business model.

If you’re trying to move your business plan from idea to reality, you’re most likely deep into Google. Don’t worry, we’re here to save you from your most recent internet tail-chase. To keep you from running in circles, we’ve compiled everything you need to know in this blog. From licensing to insurance to registering a sole proprietorship in New Brunswick, we’ve got your answers.

Naming your sole proprietor business

Pick a name

When it comes to a name, choose one that appropriately represents your services. There are a few areas to consider when picking a business name for a sole proprietorship in Saskatchewan. Keep in mind that submitting a name request for a partnership or sole proprietorship doesn’t secure the name’s availability if you incorporate later. The Service New Brunswick site has tons of helpful information to look at when it comes to choosing a name.

Check to see if it’s been taken

Once you have an idea of what you’d like your name to be, you’ll can check to see if it’s suitable and available by submitting a NUANS search. A NUANS search isn’t mandatory for a sole proprietorship in New Brunswick. However, it is a smart idea to make sure your business name is unique. If you plan on running your business under your legal name only, there’s no need to submit a name search.

Why should you search the database?

  • To ensure that your name, or a similar one, isn’t already being used by another business.
  • Reduce confusion in the marketplace.

Reserve your business name

Next, you’ll need to reserve your business name with the province. If you’re using your full legal name only, you’re not required to reserve or register your business name. You must have a Companies Office Online log-in to complete this process. Once you have access to that, you can follow these simple steps to reserve your business name. Keep in mind that you have 90 days once your name is reserved to register it.

Registering a sole proprietorship in Manitoba

A sole proprietorship in Manitoba can operate without registering only if the business runs under the legal name of the business owner. If you’d like or need a business license, then you’ll need to register with the province first.

How to register

To register your sole proprietorship in New Brunswick, follow this link to fill out a copy of Form 5 – Certificate of Business Name. You can also submit the form online through the Corporate Registry site. Here, you’ll have the choice to register as a sole proprietor which will give you access to a 9-digit business number. Having a business number can be an important part of being a business owner. It gives you an identifier if you need to create a CRA account or decide to incorporate later.

Does a sole proprietor in New Brunswick need a business license?

It’s suggested that you use BizPaL to find out what kind of licenses and permits you’ll need. BizPaL is a platform that filters permits based on your location, industry, and business activities.

What you might need to apply for…

Find out if you need to register for anything else before you get started.


If you’re planning on hiring three or more staff members at any time, then you’re required by law to register for mandatory coverage with WorkSafeNB. This includes full-time, part-time, casual, or contract workers. Visit the WorkSafeNB site for more information about who needs coverage.


A CRA account is necessary to meet certain tax obligations and receive certain benefits, rebates, and refunds. For example, you’ll need to register with the CRA for GST remittance and payroll deductions. If your sole proprietorship has no employees and is not required to register for GST, you do not need a CRA account.


All taxable items and services purchased in New Brunswick from a GST/HST registrant are subject to Harmonized Sales Tax (HST). You are required to sign up for HST unless you are a small supplier.

Keep track of your money

A sole proprietorship in New Brunswick is not legally obligated to open a separate business bank account. However, having a separate account has lots of perks. It helps you keep your finances tidy, understand growth, and makes it easier to file your personal and business taxes. In the end, keeping your business and personal deposits and transactions separate allows for happy books.

Organize your income and expenses

The best way to track your income is through QuickBooks Online. Doing this correctly gives you important information, like when to start charging GST. The best way to ensure your QuickBooks is on track is through LearnQBO. You can learn how to set your QuickBooks up for easy and accurate bookkeeping.

Before you get into the thick of it

Start the general set-up. Add your clients, products/services, and any other information that will make your job easier in the long run. This helps you track how much you make and spend on each product or service and keeps your clients organized.

Does a sole proprietorship in New Brunswick need insurance?

Consider setting up business insurance to cover yourself from any claims or property damage. A sole proprietorship in New Brunswick has the same legal responsibilities and liabilities as large corporations. Any claims against your business such as someone injuring themselves on your property could result in destructive legal fees. Researching what insurance you require is always a good idea before committing.

Cover all bases with a contract

Although you want to think everything will run smoothly, you should be prepared for difficulties. Save any miscommunications with a customized contract for your services. Have your client agree and sign your terms before you start a project or partnership. You might be able to find a free contract template online, but we suggest chatting with a lawyer to get one drawn up. Like we said before, better safe than sorry!

Visit Learn QBO for more bookkeeping tips and easy QuickBooks Online courses.


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